Manage your signatories: Clubs and societies

It’s important we get this right as the form asks for different information based on the entity you choose.

There are several entity types listed on the form, but you're likely to choose between 'Unincorporated club or society' and 'Non-personal trusts and charitable trusts'

An unincorporated club or society is a group of people acting together for a common interest. 

• You might be a voluntary group, a sports club, or an unincorporated charity.  

• An unincorporated charity is a group of volunteers who run a charity for a common purpose, and it can’t employ staff or own any premises.

If you’re one of these, select Unincorporated charities, clubs, societies, and community organisations.

If you're governed by a trust deed - you'll need to select Non-personal trusts and charitable trusts, A charitable trust will also be registered with the Charities Commission or the Office of the Scottish Charity Regulator (OSCR).

If you're not sure about your legal entity, start a chat with our digital assistant Cora.  Cora will gather a few details and then get you to a member of the team who will be happy to help.

For trusts, the form must be signed by the Chairperson of the Meeting, who should also be an existing authorised signatory. They must also be at least one of the following:

• An existing director or secretary of the Corporate Trust
• Existing trustee named on the Trust Deed / Deed of Appointment / Amendment to the Trust Deed.

For any other unincorporated club or society, this form must be signed by two people authorised to sign on behalf of your organisation.

Ideally, both people signing would already be authorised signatories on the account.

If there is only one active authorised signatory:

• The existing signatory must sign the form in the Signatory section. 

• The new authorised signatory should sign alongside the existing signatory as well as in the Add Authorised Signatories section.

• A signed copy of the minutes of the meeting giving authority to the new authorised signatory must be attached – it can be uploaded when you complete the form.

If you have no existing authorised signatories to sign:

• Two new authorised signatories must sign the form in the Signatory section as well as the Add Authorised Signatories section.

• A signed copy of the minutes of the meeting giving authority to the new authorised signatories must be attached – it can be uploaded when you complete the form. 

If you aren’t sure who can sign on the account, please call our dedicated support team to confirm the best way to authorise the request.

We may need to request additional identification documents from new signatories to make sure we’re dealing with the right person and to meet our regulatory requirements. This will be done via email by our security partner HooYu. Find out more about HooYu 

Make new authorised signatories aware they will receive an email from:

• NatWest requesting their information and signature

• Our security partner, HooYu, to verify their identity. Find out more about HooYu 

Make authorising signatories aware they will receive an email from adobesign@adobesign.com requesting their signature, and a text message to provide them with a one time passcode to securely access the Adobe Sign webpage.

We may need to ask for additional identification documents from new signatories to make sure we’re dealing with the right person and to meet our regulatory requirements. This will be done via email by our security partner, HooYu.

They provide a secure and simple way to verify your identity by matching you to your photo ID using biometric data.

Choosing this option lets you upload your documents quickly and safely. It also means you consent to identity verification through HooYu. The HooYu request will expire after 28 days, so please ask new authorised signatories to respond as soon as possible.

If the new signatories are unable to use HooYu they can also visit our branch to submit their documents.

Find out more about HooYu