Accounts payable

NatWest e-invoicing helps your suppliers as well. They can use the service to invoice you for their products and services.

The process varies across different accounts payable functions, but typically includes:

• Administrative checks – these confirm the invoice includes all necessary information to allow you to process payment
• Matching and reconciliation – e-invoicing automatically matches any invoices with purchase orders generated by your accounting system
• Workflow management – your authorisers will receive an alert when an invoice is ready to review or approve. Multiple authorisers can be appointed for large invoices
• Status reports – your suppliers can check the progress of their invoices on the system
• Supplier alerts – real time confirmation of documents sent through e-invoicing and other status update messages
• Audit trail – every transaction and user event is full recorded giving you a clear audit trail
• Archiving - data stored for a minimum of 12 months. We can store data for longer periods to satisfy regulatory requirements if required.

Supplier choice

Suppliers can choose the way they want to submit invoices, depending on their own preference. Options include:

• ebPrinter®
– this simple, easy to install, free software formats, secures and sends data to your system
• Webscreen
– an uncomplicated option for suppliers with simple accounting or bookkeeping systems
• Custom File upload
- Straight-through processing for large suppliers who operate systems such as Oracle and SAP
• Web forms – a simple option for suppliers without sophisticated accounting or bookkeeping systems